The following Minutes are transcribed here simply to ensure a true and correct copy of the original Minute Books

 

Council Chambers March 6th 1866.

 

Present, the Chairman , Councillor Curtis and Councillors Hill, Cozens, Dunlop, Munro, Bedford, Conley, Knight and Goodsell.

Read and confirmed minutes of meeting 26th February.

On the motion of Councillor Munro, seconded by Councillor Bedford, that this Council do resolve itself into a Committee of the whole for the purpose of making a detailed account of the estimated expenditure for the current year.

The Council went into Committee.

Moved by Councillor Munro, seconded by Councillor Knight, that the report of the Assessment Committee, as amended, be adopted. Carried.

Moved by Councillor Munro, seconded by Councillor Cozens, that the Council Seal be put on the estimate of expenses for the current year. Carried.

Council resumed and the Chairman brought up the report of Committee.

Moved by Councillor Knight that the report as amended be adopted.

Diagonally across the above minutes, in purple ink, is written:

‘For the correct Minutes of the Council Meeting, March 6th. , read next folio. ‘

Signed W. Curtis, Chairman.

 


 

Council Chambers March 6th 1866.

 

Present the Chairman, Councillor Curtis and Councillors Hill, Cozens, Dunlop, Munro, Bedford, Conley, Knight and Goodsell.

Read and confirmed minutes of meeting 23rd [?] February.

On the motion of Councillor Munro, seconded by Councillor Bedford, that this Council do resolve itself into a Committee of the whole for the purpose of making a detailed account of the estimated expenditure for the current year.

The Council went into Committee.

The Council having resumed, the Chairman brought up the report of the Committee of the whole Council.

Report of the Committee of the whole Council appointed to estimate the probable amount which will be required for the current year exclusive of any special tolls, rates or dues for purposes other than permanent improvements of the Municipality and any other expenses necessary in carrying into effect the provisions of the Municipalities Act of 1858, by an assessment of all lands, homes, warehouses, counting-houses, shops and other buildings within the limits of the Municipality according to the fair average annual value whether occupied or not in conformity with the 79th clause of the said Act.

Present the Chairman Mr Councillor Curtis and Councillors Knight, Goodsell, Hill, Cozens, Conley, Dunlop, Bedford and Munro.

General expenditure.

By salaries ...................................£200.0.0
By stationery and advertise................... £50.0.0
By rent, gas, lights etc...................... £60.0.0
By electioneering expenses.................... £15.0.0
By incidental expenses........................ £60.0.0
By interest on mortgage....................... £80.0.0

Total......................................... £465.0.0

By Enmore Ward improvements................... £678.6.8
By Kingston Ward improvements................. £678.6.8
By O'Connell Ward improvements................ £678.6.8

Total......................................... £2035.0.0

Grand Total................................... £2500.0.0

Councillor Munro moved, Councillor Knight seconded, that the report of the Committee of the whole Council on the estimated expenditure for the ensuing year be adopted. Carried unanimously.

Moved by Councillor Munro, seconded by Councillor Curtis, that the Council Seal be put on the report of the estimate of expenditure for the current year. Carried.

Councillor Munro as Chairman pro tem of the Assessment Committee brought up the following progress report.

Report of Assessment Committee, March 2nd 1866.

“Your Committee recommend to the Council that immediate steps should be taken for the annual assessment to be made as speedily as possible and that Mr George Langhorne be employed on special duty for the purpose”.

A lengthy discussion ensued when it was ultimately agreed that the word “special” in last line of report be omitted.

It was then moved by Councillor Bedford, seconded by Councillor Conley, that the report of the Assessment Committee as amended be adopted. Carried.

No further business and the Council separated.

Signed William Curtis, Chairman.

 


 

Council meeting March 12th 1866.

 

Present the Chairman Mr Councillor Curtis and Councillors Dunlop, Goodsell, Munro, Hill, Cozens, Knight, Bedford and Conley.

Read and confirmed minutes of last meeting on the motion of Councillor Conley, seconded by Councillor Bedford.

Correspondence:

1. Letter from the Land Commissioners Office.

2. Letter from Mr George Davies respecting the bad state of the drainage in Brick Street.

3 & 4. From Mr S. C. Brown, the solicitor to the Council, respecting the land sold to the Catholic Church Committee.

Moved by Councillor Munro, seconded by Councillor Cozens, that the request from the Lands Office be complied with. Carried.

Moved by Councillor Bedford, seconded by Councillor Dunlop, in the matter of Mr G. Davis’ letter that the letter be received and referred to the Committee of Works.

As regarded the letter from Mr S. C. Brown, solicitor, it was moved by Councillor Dunlop, seconded by Councillor Bedford, that the Chairman be instructed to get the lands surveyed and furnish a description according to plan of the same to the solicitor, Mr S. C. Brown. Carried.

Finance report:

Moved by Councillor Knight, seconded by Councillor Cozens, that the report of the Finance Committee received at the meeting of Council February 26 be adopted. Carried

Mr T. Ashmead’s claim.

The Chairman read memorandum of the work performed by Mr Ashmead at the Council Chambers. The charges were considered reasonable. Moved by Councillor Munro, seconded by Councillor Hill, that the accounts amounting to six pounds one shilling and four pence be paid. Carried.

Councillor Hill wished to ask why the stone had not been delivered in James Street. The answer was because Makin, the contractor, had been requested only to deliver the stone in small quantities in consequence of the state of the funds.

Mr Hornby’s [Hanby’s] claim.

It was moved by Councillor Dunlop, seconded by Councillor Cozens, that the Council go into Committee to take into consideration Mr Hornby’s [Hanby’s] claim. Carried.

The Council went accordingly into Committee.

On Council resuming the Chairman reported that the Committee recommended that Mr S. C. Brown, the solicitor of the Municipality, be consulted before the claim be paid.

It was then moved by Councillor Dunlop, seconded by Councillor Hill, that the Chairman be instructed to communicate with Mr S. C. Brown, the solicitor, on the subject of Mr Hornby’s [Hanby’s] claim. Carried.

Moved by Councillor Dunlop, seconded by Councillor Cozens, that in the event of Mr Brown’s legal opinion being in favour of paying Mr Hornby’s [Hanby’s] claim that it be forthwith settled. Carried.

Mr Councillor Munro rose to offer a few observations relative to the committal and subsequent conviction for forgery and embezzlement of the late Council Clerk. It had been reported both in Newtown and Sydney that the Council would not have prosecuted the late Council Clerk had not the Government obliged them to do so. Indeed, Mr Councillor Munro, refuted this statement by the fact of the prompt and vigorous measures which had been taken by himself in the matter. The Chairman fully corroborated this statement.

Miscellaneous business:

Councillor Goodsell asked the Chairman (in accordance with notice)

First, what deficiency if any there was in the rate book on the retirement of the late Treasurer and how was such deficiency rectified in the accounts of 1864.

Second, was such deficiency recorded in the Minute Book of this Council.

Third, is it not usual previous to a new rate being levied that all arrears of rates should be carried to the credit of the ensuing half-year and cause clearly shown why such remain unpaid.

In answer the Treasurer gave a statement, a desultory conversation followed and the Chairman replied to Mr Councillor Goodsell that the balance of £73.6.4 includes entry on the third December 1864 was shown in the cash book.

Mr Conley’s motion.

Moved by Councillor Conley, seconded by Councillor Munro, that a wooden bridge be erected at the rear of Denison Street at a cost not to exceed £2.5.0. Carried

Notices of motion,

One by Councillor Hill, one by Councillor Dunlop.

Tenders:

Councillor Munro moved, Councillor Cozens seconded, that this Council resolve itself into Committee of the whole to consider tenders for cartage and Council Clerk.

The Council accordingly with into Committee.

That Mr Doyle’s tender for cartage for the current year at nine shillings per diem for two carts when required be accepted. Carried.

Tenders for Council Clerk were then opened when Councillor Dunlop moved, Councillor Conley seconded, that all tenders for Clerk above the sum of 120 pounds be not entertained for the present.

The following amendment was then moved by Councillor Bedford, and seconded by Councillor Munro, that all tenders not exceeding 150 pounds be entertained.

The amendment was then put and lost.

It was ultimately determined by ballot that the tender from Mr Robert N. Banks, an applicant for the situation of Council Clerk be accepted at the salary stated, namely £100, per annum.

The Council having resumed the Chairman reported the resolutions of Committee when Councillor Hill moved, Councillor Cozens seconded, that the resolution reported and read by the Chairman be confirmed. Carried unanimously.

The Council then separated.

Signed William Curtis, Chairman.

 


 

Council meeting March 26th 1866.

 

Present the Chairman and Councillors Knight, Conley, Munro, Cozens, Hill and Bedford.

On the motion of Councillor Conley, seconded by Councillor Cozens, minutes of previous meeting read and confirmed.

Correspondence:

1. Letter from the Railway Department of Public Works, stating “that the crossing over the railway opposite Horbury Terrace will be opened as soon as the necessary arrangements can be made and a house built for the gatekeeper”. The Clerk was instructed by the Council to reply stating, “that it was not necessary to build a house or appoint a gatekeeper if turn gates are erected similar to those opposite the railway station for the convenience of foot passengers”. The Council requested the Chairman to wait on Mr T. C. Breillatt, who informed him it was his intention to give the necessary ground when required for the formation of the Street at the back of the station.

2. Letter from Mr W. Roberts, solicitor, requesting the payment of his account for prosecution of the late Council Clerk. Letter referred to the Finance Committee on the motion of Councillor Conley

3. Letter from Mr S. C. Brown, the solicitor to the Council, requesting the Chairman to sign the deed of conveyance to the Roman Catholic Church and affix the Corporate Seal to the same. The Chairman stated the request had been complied with.

4. Letter from Mr Councillor Jaques of the Morpeth Municipality requesting a copy of the Newtown Municipal By-laws to be forwarded to him. On the motion of Councillor Munro, seconded by Councillor Bedford, the Clerk was instructed to reply and forward a copy of By-laws.

5. Letter from Mr S. C. Brown, the solicitor to the Council, stating the Council would be quite safe in paying Mr Hornby’s [Hanby’s] balance. The Chairman stated Mr Hornby [Hanby] had received £33.16.0 and had given him written orders to pay Messrs Donaldson and Vitler the sum of £6.0.0 making the total amount £39.16.0

Moved by Councillor Knight, seconded by Councillor Conley, “that the report of the Finance Committee as read by the Chairman recommending the payment of various accounts amounting to £111.16.4 be received”. Carried.

Moved by Councillor Hill, seconded by Councillor Knight, “that Councillor Conley be appointed to sign cheques in the absence of the Chairman or the Treasurer”. Carried.

Moved by Councillor Knight, seconded by Councillor Conley, that the sum of five pounds be voted to Council Clerk for petty cash. Carried.

Questions:

Councillor Conley asked the Chairman when the balance of Mr Hornby’s [Hanby’s] claim of £6.0.0 will be paid to Messrs Donaldson and Vitler. The Chairman stated that it would be paid on 31st instant.

Councillor Munro requested to know the reason why the Kerbing and Guttering in Denison Street was stopped. The Chairman of the Committee of Works informed him that the work was not performed in a proper manner, the Committee of Works had ordered the stones to be taken up and re-laid, the work was now being proceeded with.

Councillor Bedford wished to draw the attention of the Council that the surplus excavation deposited at the bottom of Nelson Street was destroying the fence. Referred to the Committee of Works.

Councillor Munro asked the Chairman when the assessment would be completed. The Chairman stated it would be ready at next meeting.

Councillor Goodsell asked the Chairman if the bond of the present Council Clerk was signed. The Chairman stated that the bond was signed and was in the possession of the solicitor to the Council.

Councillor Hill wished to know if the Council would have any objection to Mr Goodsell removing some surplus excavation in Lord Street. On the motion of Councillor Munro seconded by Councillor Conley, the matter was referred to the Committee of Works.

Motions of which notice had been Given:

Moved by Councillor Hill, seconded by Councillor Knight, “that the Clerk be instructed to prepare an account of all moneys raised by assessment in the different Wards, distinguishing the amount raised in each Ward, from the commencement of the Municipality to December 31st 1865. Also all moneys expended in improvements or otherwise during the same period. Carried.

A motion standing in Councillor Dunlop’s name was postponed until next meeting in consequence of his absence.

The Council then rose.

Signed William Curtis, Chairman.

 


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