Council Chambers 3rd April 1871.

Special meeting at 9:30 AM, by order of the Mayor.

Present the Mayor and Alderman Henderson, Munro, Kingsbury, Conley, Bedford and Cozens.

Minutes:

The minutes of the previous meeting were read and confirmed on the motion of Aldermen Kingsbury and Cozens.

The Mayor said he had convened the meeting in consequence of a request by 50 ratepayers that the accounts of the Borough should be audited by special auditors. He had been informed by some of the gentlemen who signed the petition that their names had been obtained by misrepresentations, he therefore considered it the duty of the Council to make every inquiry as to the manner in which the signatures had been obtained, also whether any reasons had been given for requiring the special audit.

Alderman Munro pointed out that one gentlemen had inserted an advertisement in the Herald stating that his signature had been obtained by false representations, he therefore considered that the Mayor had acted wisely in calling the Alderman together to consider the matter, accordingly he moved, “that a deputation consisting of the Mayor and as many Alderman as are able to attend be appointed to wait upon the Colonial Secretary to obtain a copy of the petition with the signatures attached thereto asking for a special audit and inquire whether any reasons were given by the petitioners for adopting such a course”.

Alderman Kingsbury in seconding the motion said that he had also been informed by several ratepayers that their names had been obtained by misrepresentations, he therefore considered that the matter should be thoroughly investigated.

The motion was put and carried.

The Council then rose.

Signed W. Bailey, Mayor.


 

Council Chambers 4th April 1871

Present the Mayor and Aldermen Munro, Henderson, Conley, Kingsbury, Cozens, Galvin and Bedford.

The declarations of office of the valuers was laid on the table.

Minutes:

The minutes of the previous meeting were read and confirmed on the motion of Aldermen Kingsbury and Henderson.

Correspondence:

1. Letter from the Newtown Mutual Improvement Association thanking the Council for the use of the Town Hall during the past six months.

2. From Messrs A. H. Richardson and W. H. Mackenzie senior (special auditors of the Borough) stating that they have fixed Monday 1st May as the time for holding a special audit of the Borough accounts, and requesting to be informed whether the said accounts will be ready for audit on that day. Moved by Alderman Galvin, seconded by Alderman Henderson, “that the letter be received, and the Clerk give every information”. Carried.

3. From the Department of Lands respecting the encroachment on Enmore Road between Francis and Juliet Streets. Moved by Alderman Munro, seconded by Alderman Galvin, “that the letter be referred to the Delegates (appointed by the Marrickville and this Council), who waited upon the Honourable the Minister for Lands respecting the said encroachment, and that the said Delegates be requested to report to their respective Councils as to the best steps to be taken in the matter”. Carried.

4. From Mr G. Young respecting the present state of Oxford Street. Referred to the Committee for Works for their report.

Report:

The Finance Committee brought up a report of accounts paid under votes of appropriation amounting to £118/14/0, and recommending payment of accounts amounting to £4/5/1. Moved by Alderman Henderson, seconded by Alderman Kingsbury, “that the report be received and adopted.” Carried.

Notice of motion:

By Alderman Munro, was withdrawn.

Moved by Alderman Munro, seconded by Alderman Kingsbury, “that a vote of thanks be recorded on the minute book to Messrs C. Wilson and J. Conley Jnr. for their services as auditors during the past year”. Carried unanimously.

Moved by Alderman Munro, seconded by Alderman Conley, “that the Mayor with Aldermen Bedford, Henderson and the mover, be appointed a Deputation in conjunction with the Newtown Road Trustees to wait upon the City Council in reference to widening and otherwise improving the Newtown Road from Parramatta Street to the entrance to the University”. Carried.

Signed W. Bailey, Mayor.


 

Council Chambers 18th April 1871.

Present the Mayor and Aldermen Conley, Bedford, Cozens and Henderson.

Minutes:

The minutes of previous meeting was read, and confirmed on the motion of Aldermen Henderson and Bedford.

Correspondence:

Letter from the Treasury stating that the Government Endowment for the last half year has been paid into the A. J. S. Bank . Letter received.

Report:

The Committee for Works brought up a report recommending that the unfinished portion of Oxford Street meeting metalled, and that the portion of the street referred to by Mr Young be Kerbed and Guttered. Moved by Alderman Bedford, seconded by Alderman Conley, “that the report be received and adopted”. Carried.

The Mayor laid before the Council the valuers returns of their valuation of rateable property within each Ward of the Borough. Moved by Alderman Henderson, seconded by Alderman Cozens, “that this Council do now resolve itself into a Committee of the whole for the making of an assessment on the rateable property within this Borough in accordance with the provisions of the Municipalities Act of 1867”. Carried unanimously.

Moved by Alderman Conley, seconded by Alderman Bedford, “that an assessment be now made on the valuers returns in accordance with the provisions of the Municipalities Act of 1867 of all rateable property in each Ward of the Borough”. Carried.

Moved by Alderman Cozens, seconded by Alderman Henderson, “that the Council do now resume it’s sittings, and that the assessment as now made in Committee be reported for adoption”. Carried.

Council having resumed the Mayor reported that the Committee, having before them the valuation of rateable property within the Borough, made by the duly appointed valuers thereof, had made, on the basis of such valuation, an assessment on such rateable property in accordance with the provisions, and for the purposes of the Municipalities Act of 1867.

Moved by Alderman Conley, seconded by Alderman Bedford, “that the assessment be now adopted by this Council as the assessment for the now current year upon the rateable property within this Borough, under the provisions and for the purposes of the Municipalities Act of 1867.” Carried unanimously.

Motions pursuant to notice:

1. Moved by Alderman Conley, seconded by Alderman Henderson, “that a rate be levied for the now current year of one shilling in the pound, on the assessed value of all rateable property within this Borough, under the provisions and for the purposes of section 164 of the Municipalities Act of 1867”. Carried unanimously.

2. Moved by Alderman Henderson, seconded by Alderman Bedford, “that the amount in respect of the rate of one shilling in the pound imposed under the 164 section of the Municipalities Act of 1867, for the now current year, shall be payable at the expiration of 30 days from the service in each case of notice of such rate but in all cases where payment of one half of the said amount (together with all arrears if any) shall be made within 30 days after the expiration of the said period no legal proceedings by distress or otherwise shall be taken by or on behalf of this Council for the recovery of the remaining half of the said amount until the 30th day of September next”. Carried unanimously.

Moved by Alderman Henderson, seconded by Alderman Bedford, “that the assessment and rate be fairly transcribed into the Rate Book and that the Mayor be authorised to affix the Corporate Seal thereto”. Carried.

Moved by Alderman Cozens, seconded by Alderman Henderson, “that this Council hereby appoints and fixes Saturday the 27th. day of May next as the day on which appeals against the valuation of rateable property shall be heard and that the Council Clerk be directed to give due notice of the same as required by law”. Carried.

The Council then rose.

Signed W. Bailey, Mayor.


 

Council Chambers 28 April 1871.

Special meeting; by order of the Mayor.

Present the Mayor and Alderman Kingsbury, Cozens, Bedford, Hobbs, Conley and Munro.

Minutes:

The minutes of previous meeting were read, and confirmed on the motion of Aldermen Cozens and Bedford.

The Mayor said he had convened the meeting in order that the Council should further consider the special audit of the Borough accounts; the considered the matter of such importance that he had through the Council’s solicitor obtained the opinion of a barrister as to the interpretation of the law in the matter; he advises that the Council are not bound to lay before the special auditors any books of account, vouchers or documents for any period anterior to the 1st February 1870, nor compelled to lay before the auditors the books etc. on any other day than the day appointed. The Mayor advised the Council to grant permission to such of the rate payers as desired a special audit of the Borough accounts during the past eight years, that they may have the use of all books of account and vouchers from the commencement of the Municipality provided such rate payers agree to pay the cost of such extra audit, and appoint two competent persons that the Council approve of to perform the work; he had no desire to shirk a special audit, but he considered it his duty to take every legitimate step to prevent the funds of the Municipality being unnecessarily expended for such a purpose without any just reason having been assigned.

The letter from the solicitor was read.

Alderman Kingsbury agreed with the remarks made by the Mayor, and was quite satisfied that the advice given is the true interpretation of the law in the matter, therefore he moved, “that in accordance with the legal opinion obtained per the solicitor to the Council, this Council hereby instruct the Mayor not to lay before the special auditors any books of account, vouchers or documents anterior to the 1st February 1870, nor to lay before the auditors the books etc. on any other day than the day appointed”.

Seconded by Alderman Munro and carried unanimously.

The Council then rose.

Signed W. Bailey, Mayor.


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